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Administrative Assistant Cardiac And Ablation Solutions

Compañía

MedtronicVer más

addressDirecciónMadrid, Madrid provincia
CategoríaAdministración

Descripción del trabajo

Careers That Change Lives
Reporting to the Cardiac Ablation Solutions (CAS) Iberia Business Manager you are in charge of supporting the Business across the region from a point of view of both administrative and operations.
The Assistant is responsible for managing the schedules and communications of the Iberia Business Manager. Your duties include prioritizing emails and phone calls, gathering documents to prepare for meetings and coordinating travel arrangements. Manage the calendar and set up meetings and make sure information flow in a timely and accurate manner. You would act as the point of contact among executives, employees, clients, and other external partners.
As well, responsibility include the business operations side of the business.
A Day in the Life
Personal & Team support:

  • Personal support to the Business Manager:

    • Calendar management.

    • Travel organization (Concur)

    • Expenses support.

  • Team support:

    • Contract management.

    • Congress preparation and organization support.

    • Help with new team members on-boarding.

    • Support in documentation and offers submission

Customer-related activities:

  • Organization of customer-related events (meetings, trainings, ad boards) using Cvent.

  • Recording of HCP activities in Legal & Compliance tool (eCATS) (contracts set-up, event creation, payment).

  • Point of contact with Legal and Compliance department and ELM.

Meetings organization:

  • Organization of internal/external meetings, including trainings:

    • Full ownership of the logistics (conference room, catering, agenda, accommodation, transportation).

    • Main point of contact with the venue (find a suitable venue, contract, payment, logistics).

    • Effective communication with attendees.

    • On-site logistics when necessary.

    • Organization of teleconferences and video conferences (Zoom).

Finance support:

  • Purchase Requests/Purchase Orders creation (Ariba).

  • Monthly accruals.

  • Recharges.

  • Follow-up of payment and troubleshooting.

  • Budget tracking.

  • Vendor profile maintenance.

Business Operations:

  • Product inventory support.

  • Product expiry support.

  • BackOrder management.

  • Product allocation.

  • Product orders tracking.

Must-Have: Minimum Requirements

  • Minimum High School degree business or equivalent.

  • Commitment and accountability are a must.

  • Desire to get involved in the business and being part of the Team.

  • Experience as a personal assistant or event manager.

  • Experience in contract management is a plus.

  • Proven direct exposure to high level customers (physicians will be an asset).

  • Proven track record to manage multiple tasks and react adequately to changing priorities and last-minute changes.

  • Strong computer skills (Word, Excel, PowerPoint, Outlook, SAP).

  • Knowledge of eCATS and Cvent an advantage.

  • Perfectly fluent in English (Portuguese language will be appreciated).

  • Detail oriented.

  • Organized in managing projects, able to prioritize, independent.

  • Positive attitude.

  • Flexible in a changing environment.

  • Passionate and interested in learning and developing new skills.

  • Ability to travel 10%..

Your Answer
If this is the position you were waiting for, please apply directly via the apply button!
We Offer
We reward you in the ways that matter most to you. We offer a wide range of benefits and rewards programs to recognize the vital role you play in our Mission to transform healthcare.
About Medtronic

Bold thinking. Bolder actions. We are Medtronic.
We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions. Our Mission — to alleviate pain, restore health, and extend life — unites a global team of 90,000+ passionate people. Powered by our diverse knowledge, insatiable curiosity, and desire to help all those who need it, we deliver innovative technologies that transform the lives of two people every second, every hour, every day. Expect more from us as we empower insight-driven care, experiences that put people first, and better outcomes for our world.
In everything we do, we are engineering the extraordinary .
At Medtronic, you will find a diverse team of innovators who bring their unique backgrounds and their individual life experiences to work every day. We work hard to cultivate a workforce that reflects our patients and partners, we believe it’s the only way to drive healthcare forward. We want to attract a diverse workforce, regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, veteran status, or any other characteristic protected by state or local law. Join us and bring the power of your point of view to our culture of collaboration and innovation. It is through strong diversity, inclusion, and engagement that we can remain a leader in medical technology and solutions. And by embracing everything you have to offer — your unique perspectives, talents, and contributions — we can live up to the promise of our Mission.
Refer code: 87. Medtronic - El día anterior - 2022-12-12 10:33
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