DirecciónCompany Description
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive.
We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand.
We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us.
Job Description
AECOM is looking to hire an Administrative Assistant to be based in Madrid. This person will provide support to Buildings and Places Business Line in Spain.
This position is based in Madrid and requires a full-time dedication. We enjoy flexible working hours and some days of remote working per week.
The role is ideal for you if you are a person with excellent interpersonal skills and you enjoy working in a fast-paced environment.
RESPONSIBILITIES :
Work includes the following functions :
Prepares or proofs correspondence, forms, spreadsheets, or documents.
Is responsible for invoicing and subcontract’s management.
Supports the preparation and register of bidding documents using client’s platforms.
Supports the onboarding of new team members, in coordination with other departments.
Manages and maintains Director’s calendar in Microsoft Outlook, coordinating schedules and room’s booking.
Coordinates webcasts, conferences and / or events including meeting room reservations and logistics, and preparing meeting materials, in collaboration with other departments.
Meets regularly with the Business Line Director to review status of projects / agenda; plan key events, meetings and upcoming travel;
and prioritize open action items.
Interacts and communicates with all levels within the company.
Manages confidential information as needed.
Identifies opportunities for process improvement and recommends initiatives related to general business administration.
Performs other related duties as assigned.
Qualifications
We are looking to hire a professional with demonstrated excellent verbal and written communication skills in English and Spanish, both of them are essential.
A professional with previous experience in providing administrative support in similar companies.
Advance user with Microsoft Word, Excel, Outlook, and PowerPoint.
Familiar with Plataforma de Contratación del Estado and other contract management software.
Familiar with a variety of the field's concepts, practices, and procedures.
Able to interacts with many team members and other teams within the company.
Flexible to adapt to multiple and changing demands.
Demonstrated experience managing confidential information.
Comfortable within international and multicultural contexts.
