DirecciónFirstCarbon Solutions (FCS), an ADEC Innovation, is focused on improving the world we live in. It's our goal to improve the lives of all the people we work with, whether they are clients, partners, or colleagues.
Join our team of amazing professionals dedicated to making the world a better place!
FirstCarbon Solutions is searching for a Finance Analyst II (CG03) to join our team. The ideal candidate will have Deltek Vision experience and a strong background in accounting and administrative functions, be familiar with organizational policies and procedures, and exhibit independent judgment in managing workflow within the Accounting / Finance Division.
This role will report to the Project Operations Manager and play a crucial role in serving both internal clients and vendors while assisting with administrative tasks and projects.
This role will receive training on all key responsibilities of the Accounting Division.
Salary Range : $24.00 - $28.40 Hourly
We offer competitive salaries based on experience and education. Our great comprehensive benefits also include personal and professional development opportunities.
If you want to work in a collaborative, creative work environment where you can provide meaningful contributions while being challenged to grow on the job, then you are encouraged to apply!
Work Environment
This position operates in a fast-paced, dynamic, and highly collaborative working environment. FirstCarbon Solutions values flexibility and offers hybrid home / office work arrangements.
T his role is expected to work a pre-determined 8-hour shift and will be required to work at the Irvine Office at least three (3) days per week.
Standard office equipment is routinely used in this role. Training will include both in-person and remote learning via online programs such as Microsoft Teams and / or Office or cell phone.
Duties and Responsibilities
Administrative and Accounting support functions such as but not limited to :
- Responsible for mail management : opening, scanning, and distribution
- Responsible for coordinating Accounts Payable, including reviewing and posting vendor (overhead) and sub-consultant invoices, issuing AP checks, and ensuring payments are processed in a timely manner
- Collections : Contact clients with past due invoices, document client responses, and collaborate with Project Managers and Supervisors to address client invoice concerns or questions
- Cash receipts : Responsible for all aspects of handling deposits, including scanning, receiving, reviewing, and processing.
Post cash receipts daily, address short payments with Clients and / or Project Managers, and assist in reconciling A / R balances
- Client Invoicing : Review invoices prepared by the finance team for accuracy, process client invoice packages with all applicable backups, progress reports, and project labor detail reports, and email them to clients
- Client Portal Management : Maintain Master Client Portal Workbook and upload invoice packages to portals as required
- Certificate Of Insurance : Track sub-consultant's insurance requirements (COIs, etc.)
- W9 and 1099 annual processing
- Sales Summary : Prepare weekly sales summary and send it to Upper Management
- Expense Reports : Review and assist with Expense Reports
- Employee Equipment List : Maintain Employee Computer Equipment list monthly
- Provide backup to the Finance Team during PTO (Paid Time Off)
- Conduct bank deposits accurately and in a timely manner
- Follow established procedures
- Additional scheduled and unscheduled errands / trips will be required to perform the duties of this role including but not limited to the US Post Office, the Irvine Company rental property office, on-site mailbox and package drop-off box.
- Perform additional assignments as directed
Education and Experience
Associate degree in accounting or business administration or equivalent job experience.
Progressive years of related experience
Strong knowledge of Microsoft Office applications, particularly Excel and Outlook.
Experience in Deltek Vision 7.6, a plus
Excellent written and verbal communication skills
Strong organizational skills
Competitive, progressive benefits, including
Hybrid / in-office work location
Escalating PTO structure
Up to 10 paid holidays (up to 4 are flexible holidays)
Full health care package :
Up to 100% employer-paid employee medical and 55% eligible dependent coverage*
80% employer-paid dental and vision
Employer-paid Life and AD&D insurance
Short- and long-term Disability insurance
Employee Assistance & Wellness Program
401k & Roth
Pet insurance discounts
Diversity and respect are fundamental. Fundamental to our teams. Fundamental to our clients. Fundamental to the communities we serve and live in.
Fundamental to the landscapes we work within. We need you and your unique talents, history, and background to become the Company we aspire to be.
We insist upon a culture of common respect, expect transparency, and celebrate the fundamental value and dignity of all individuals.
Our mutual equality as humans is the path to diverse and innovative collaboration.
We cultivate integrity, driving us to growth and allowing us to achieve more together than we could ever hope to as individuals.
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