DirecciónAs the first overseas subsidiary of BYD group, our main focus is to provide European customers with new energy vehicles, rechargeable batteries, solar panels, energy storage systems and other new energy products, as well as related after-sales services.
We are looking for an Office Administrator to join BYD Spain.
The successful candidate will be in charge of the set-up, maintenance, administration and daily operations of the office in Madrid.
With the fast growth of our business, we are planning to increase our scale in personnel and spaces. Our target is to provide a good working and living environment to our colleagues in our branch offices.
We are in search of talents that would like to support our colleagues in this dynamic electric journey.
About the role :
The Office Administrator will first project-manage the set-up of the office space and afterwards will be the main interface for external as well as internal stakeholders to ensure a reliable office environment.
The Office Administrator is also responsible for developing intra-office communication protocols and streamlining administrative procedures in order to ensure organizational effectiveness, efficiency and safety.
Role responsibilities :
- Lead the new office space set up project, searching partners / providers, locations and managing the execution and roll-out of the space.
- Initiates and executes relevant administration activities to support the Team in Spain, HR, Finance, Procurement and other relevant departments.
- Supports the Country Manager and the Team Leaders in managing procedures, and other organizational processes, administration and procedures.
- Keeps a clear overview and timely signals obstacles.
- Initiates, plans, prepares and organizes various (internal) meetings together with other departments, formal as well as informal, which involves preparing agendas, managing calendars and gathering relevant information.
- Manages and responsible for internal communication, internal presentations, and posts news and events.
- Conducts reception tasks and is the first point of contact for visitors, our contacts and operational organizational matters.
- Coordinates event-related lunches, social events and special occasions (birthdays, anniversaries etc.).
- Manage office stock, inventories, orders and overall cleanliness of the office; managing relationship with tenants, suppliers and service providers.
- Supports HR in the planning / organizing of our scheduled courses & safety trainings.
- Manages suppliers contracts in Cooperation with HQ Procurement department and is the first point of contact for facility issues (such as maintenance, ICT, mobile phone, internet and subscriptions) & Company cars fleet.
- Works closely with relevant providers to ensure a reliable office environment and the ICT related onboarding and offboarding of staff members.
- Dealing with postal and courier services (incoming & outgoing) and associated equipment.
- Supporting office configurations, which can include installing, dismantling and relocating furniture, moving crates etc
Profile :
- 3-5 years of relevant experience.
- Excellent verbal and written communication skills in Spanish and English, Chinese is a plus.
- Excellent knowledge of Microsoft Suite, good skills with power point.
- Knowledge of modern archiving and documentation methods.
- Highly motivated and confident with a high level of accuracy.
- Able to multi-task, aim to target and can work under pressure.
We offer :
- Performance and experience based competitive remuneration,
- Department & company wide teambuilding events.
- An exciting opportunity to be part of European transition to Zero Emissions transportation and de-carbonization of the economy.
Our Purpose is to build a zero-emission future that reconnects humanity with nature and a World of clean air. We are looking for talent that connects with this mission and want to create positive impact by joining a diverse and dynamic team
