DirecciónMain Functions :
- Provide best support in everything that involves REO s agenda, meetings, calls and all kinds of coordination for Spain, Portugal and Italy
- Arrange internal and external meetings, conference calls, committees, external meals, etc.
- Coordinate agenda and manage outlook calendar daily to make sure all the meetings are done properly.
- Make sure meetings are being coordinated periodically with the Executive team, Operational team and Southern Cluster team.
- Arrange and attend calls / meetings with CE REO s s.
- Make all the travel reservations and Concur expenses.
- Organize everything needed for Continental Europe visits to Madrid office if required.
- Help and support organizing regional events if needed.
- Support and coordinate events related with REO with Marketing -(breakfast, cocktails, etc)
Reporting / presentations
- Monthly Report : require, build and follow up of the monthly reports.
- Quarter review / Iberia & Cluster presentations : give assistance and keep track on all the reports required by REO SE.
- Risk Report - collect the information and send it to REO on time.
- Producing documents, briefing papers, reports and presentations.
- Organizing and attending meetings and ensuring the documents needed
Executive and Operational Committee
- Attend every executive and operational committee.
- Write a minute in every committee with to do s separated by areas and keep track that all the tasks are done on time.
- Follow up on the to do s that have been established in each meeting.
Manage Regional Executive Officer’s signature process.
- Take the signature required by the business of Spain and Portugal (by docusign or by hand if required)
- Manage all the contract signatures from Operations process (opening of a new broker code) - previously check with B Management
- Check that every document sent needs to have Legal and Compliance approval
Other matters
- Provide support and coordinate everything needed for all personal / family matters required by REO SE or his family.
- Follow up on every process related to personal matters.
- Coordinate weekly Italian lessons for REO.
- Concur & Amex : help new employees with Concur guidelines.
- Collaborate and participate in Local Social Action Committee.
Requirements :
- Bachelor’s Degree and at least 3 year’s previous experience as assistant in Executive / Persona role in an international environment
- Excellent oral and written communication skills in both, Spanish & English (Proficiency in English is required)
- Excellent interpersonal skills
- Strong computer skills (Excel, PowerPoint, Word)
- Undoubted maturity and integrity about highly sensitive and confidential information
- Organized, autonomous, proactive, flexible, meticulous, attention detail and results oriented
- A high energy, self-motivated individual who can handle multiple priorities and functions.
- Strong sense of ownership and strong problem-solving skills.
- Able to embrace Chubb’s Values : Excellence, Customer Focus, Integrity, Respect and Teamwork
What we offer in return :
- Fixed term contract of 6 months(maternity leave cover).
- 30+ days of vacation a year
- 2 days working from home option + additional flexible days
- Working from home allowance
- Entry time flexibility
- Life and accident insurance
- Meal allowance
- Pension plan
- Gympass
- Comprehensive Learning & Development offer
Integrity. Client Focus. Respect. Excellence. Teamwork
Our core values dictate how we live and work. We’re an ethical and honest company that’s wholly committed to its clients.
A business that’s engaged in mutual trust and respect for its employees and partners. A place where colleagues perform at the highest levels.
And a working environment that’s collaborative and supportive.
Diversity & Inclusion
At Chubb, we consider our people our chief competitive advantage and as such we treat colleagues, candidates, clients, and business partners with equality, fairness and respect, regardless of their age, disability, race, religion or belief, gender, sexual orientation, marital status or family circumstances.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
Please contact us to request accommodation.
Equal Opportunity Statement
It is our policy to provide equal employment opportunity in all of our employment practices without regard to race, color, religion, sex, national origin, ancestry, marital status, age, individuals with disabilities, sexual orientation or gender identity or expression or any other legally protected category.
Applicants for positions with Chubb Spain must be legally authorized to work in Spain.
