DirecciónABOUT UNILEVER
With billion people in over 190 countries using our products every day, Unilever is a business that makes a real impact on the world.
Work on brands that are loved and improve the lives of our consumers and the communities around us. We are driven by our purpose : to make sustainable living commonplace, and it is our belief that doing business the right way drives superior performance.
At the heart of what we do is our people we believe that when our people work with purpose, we will create a better business and a better world.
At Unilever, your career will be a unique journey, grounded in our inclusive, collaborative, and flexible working environment.
We don’t believe in the one size fits all’ approach and instead we will equip you with the tools you need to shape your own future.
We’re establishing three Legal Powerhouses in Bangalore, Mexico City and Barcelona, which will be an integral part of the Legal Function and provide defined, structured services to our other lawyers and to the wider business.
JOB PURPOSE
Unilever is the place where you can bring your purpose to life with the work that you do creating a better business and a better world.
In Unilever International, As intrapreneurs, we introduce Unilever’s brands into white space geographies like Korea, Pacific Islands, Mongolia, and spearhead launches of iconic household brands like Dove, Lifebuoy, Sunlight, Fair & Lovely, TRESemme into big markets like , China, Europe and SEAA.
As Unilever’s growth engine, we establish global white space businesses in key channels such as Health & Beauty, Discounters, E-Commerce and alternate channels such as travel retail, marketing to institutional partners like the United Nations, and seeding Unilever brands to overseas diaspora who crave for a taste of their familiar home brands.
Singapore is our global hub leading strategy, marketing thinking, seeding plans, and alignment with the global categories and supply chain.
SPEED is the mantra for our resounding success. To serve the underserved, we embrace a founder’s mentality, explore unchartered territories, redesign end-to-end business models to establish successful businesses.
We make a difference by working fast and smart, nurturing our tribe, winning together and living by five tenets :
We will be the fastest route-to-market globally; We go where no (man, woman or distributor) has ever explored; Impossible is an opinion, not a fact;
Speed is our currency; When brands are built right, they can last a lifetime.
WHAT WILL YOUR MAIN RESPONSIBILITIES BE
You will be the responsible for providing comprehensive administrative support to the management team, ensuring efficient and smooth day-to-day operations within the organization.
This role involves a combination of clerical, organizational, and communication tasks.
Administrative Support :
- Manage and organize schedules, appointments, and meetings for management personnel.
- Prepare and distribute documents, reports, and presentations as required.
- Handle incoming calls, emails, and correspondence on behalf of the management team.
- Maintain and update filing systems, databases, and records.
Coordination and Communication :
- Act as a liaison between management and various departments within the organization.
- Coordinate and communicate with external stakeholders, clients, and vendors.
- Facilitate internal communication within the management team and across departments.
Travel and Event Coordination :
- Arrange travel plans, accommodations, and itineraries for management staff.
- Assist in organizing and coordinating events, conferences, and meetings.
Data Management :
- Compile and organize data for reports and presentations.
- Assist in data entry, analysis, and maintenance of databases.
Project Assistance :
- Provide support on special projects as assigned by management.
- Assist in project coordination, tracking progress, and ensuring deadlines are met.
- Office Management :
- Oversee office supplies and equipment, ensuring availability and functionality.
- Coordinate office logistics and assist in the onboarding of new employees.
Confidentiality :
Handle confidential information with discretion and maintain a high level of confidentiality.
Visa Management Process :
- Assist in the coordination of visa processes for international travel or assignments.
- Liaise with relevant authorities, legal teams, and employees to ensure compliance with visa regulations.
- Maintain accurate records of visa status and expirations.
HR Queries :
- Serve as a point of contact for general HR-related queries from employees.
- Collaborate with the HR department to address employee concerns or direct queries to the appropriate personnel.
- Assist in the onboarding process and maintain employee records.
Event Management :
- Plan and coordinate company events, conferences, and meetings.
- Manage logistics, including venue selection, catering, audio-visual equipment, and other event-related details.
- Collaborate with internal teams and external vendors to ensure successful event execution.
WHAT YOU NEED TO SUCCEED
To be a star, you’re likely to
- Be a strategic, highly adaptable and entrepreneurial person.
- Embrace a high growth mindset with strong love for consumers, shoppers, and customers.
- Have strong communication, negotiation and influencing skills with key stakeholders.
- Have experience working and leading in cross-functional teams.
- Have great project management and business process design skills.
Skills
Bachelor’s degree Experience :
- Proven experience as an Administrative Assistant, executive assistant, or in a similar role is essential. 4 years of experience
- Previous experience in event coordination and management is highly desirable.
- Familiarity with visa management processes and HR procedures is an advantage.
Technical Skills :
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
- Experience with data entry, database management, and report generation.
Organizational Skills :
- Strong organizational and time-management skills with the ability to prioritize tasks effectively.
- Attention to detail and a commitment to maintaining accurate records.
Communication Skills :
- Excellent verbal and written communication skills.
- Ability to interact professionally with internal and external stakeholders.
- Strong interpersonal skills for effective collaboration and relationship-building.
Multitasking Ability :
- Capability to handle multiple tasks simultaneously and meet deadlines in a fast-paced environment.
- Flexibility to adapt to changing priorities and urgent requests.
Problem-Solving Skills :
- Strong problem-solving abilities and a proactive approach to addressing challenges.
- Capacity to make sound decisions and seek guidance when needed.
Team Collaboration :
- Ability to work collaboratively within a team and across departments.
- Willingness to assist colleagues and contribute to a positive work environment.
Event Management Skills :
- Experience in planning and coordinating events, including logistics, vendor management, and participant coordination.
- Creativity in organizing engaging and successful events.
Visa Management Knowledge :
- Understanding of visa processes and regulations for international travel or assignments.
- Ability to liaise with relevant authorities and legal teams to ensure compliance.
- Fluent in english
Leadership
You are energized by delivering fantastic results. You are an example to others both your results and your resilience.
You are constantly on the lookout for better ways to do things, engaging and collaborating with others along the way.
As an individual you are the one responsible for your own wellbeing and delivering high standards of work. You must also focus on the Consumer and what they need.
You are humble and have your head up, looking around to interpret evidence and data smartly, spot issues and opportunities to make things better.
Critical SOL (Standards of Leadership) Behaviors PASSION FOR HIGH PERFORMANCE : Takes personal responsibility and accountability for execution and results.
Has an owner’s mindset, using data and insight to make decisions. PERSONAL MASTERY : Sets high standards for themselves.
Actively builds own wellbeing and resilience. CONSUMER LOVE : Whatever their role, always looks for better ways to serve consumers.
Invests time inside and outside to understand the needs of consumers. PURPOSE & SERVICE : Has humility, understanding that leadership is service to others, inside and outside Unilever.
AGILITY : Explores the world around them, continually learning and developing their skills.
Unilever embraces diversity and encourages applicants from all walks of life! This means giving full and fair consideration to all applicants and continuing development of all employees regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity.
ADDITIONAL INFORMATION
- Hybrid Work : A model that combines in-office work (40%) and work from home (60%), allowing us to harness the best of both worlds.
- 4 weeks of Flex Work per year : Opportunity to work remotely for the entire week without coming into the office.
- Flexible hours : Work hours with a wide range of starting and ending times to accommodate your needs.
- Restaurant Card and canteen service in our offices.
- Parking : Possibility of parking at the offices at a reduced cost and with free electric chargers.
- Online language courses.
- Wellbeing Programs : Resources and activities to promote physical, mental, emotional, and purposeful wellbeing.
- Online store with exclusive discounts on UL products and other recognized brands.
- Hairdressing service : Hairdressing available within the office at special rates for employees.
- And many more!
