Administrative Service Specialist

Summary

The Administrative Services Specialist provides scanning, data entry

• keyboarding, 10 key entry, phone receptionist/customer greeting, mailroom

processing, and general clerical services support. The purpose of this
position is to provide clerical processing and data tracking by filing

Education and Experience

• High school or college Diploma in business, customer service, or

administrative support preferred

• Excellent telephone etiquette and experience working with multi-lined

telephone system preferred.
1-2 years of exceptional accurate data entry, 10 key, customer service and

mailroom experience desired

• Ability to deliver administrative support including in-person customer

service, keyboarding, document processing and data processing.
Proficiency with LME, Word, Excel, Power Point, Microsoft Office Suite.
Strong organizational and multi-tasking skills are required to enter data

and ensure accuracy of typing and 10 key entry

• Excellent communication skills (verbal, written, listening) to accurately

interpret information and gain clarification in a professional manner.
Ability to organize multiple tasks and projects simultaneously to meet

company deadlines.

Aptitude to compare information for accuracy and completeness.
Proven/demonstrated ability to work independently, as well as
collaboratively, and handle multiple demands.
Must be able to maintain a high level of confidentiality.

Essential Duties and Responsibilities

• Efficiently and accurately scans, indexes and quality checks all company

related paperwork

• Enter alpha and numeric data in the system for all company related

paperwork, verifies accuracy of data and corrects keying errors.
Serve as a receptionist, providing continuous receptionist duties during

breaks, lunches, absences and extended hours

• Proficiently answers all incoming calls, assisting callers, screening and

directing calls and taking and distributing messages as needed.

Support compliance with building security by following procedures,

• monitoring logbook, and issuing visitor badges when primary receptionist is not

Greet all company visitors in a professional, courteous manner, notifies

• company personnel of the visitor(s) arrival and ensures compliance with building

security procedures

• Perform clerical functions associated with all mail processing, copying and

• ffice supply requests

Receive, open (when appropriate), sort and direct incoming and interoffice

• mail; prepare all out-going mail and completes necessary forms in compliance

with postal or delivery service regulations; tracks all postage paid (i.e.,
bulk/regular postal rates, originating department) and answers questions,

investigates problems and offers technical advice for mail-related matters

• Receive, prioritize, process and distribute all department photo-copying

requests.

In support of ATS's culture, all employees are expected to consistently,

• effectively and reliably perform in accordance with the Company's values as

set forth in our core competencies and behaviors (All Employee Competencies)

• Position may require work responsibilities outside of normal business hours

and infrequent travel may be required.
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