DirecciónGeneral responsibilities
Managing Director Support
- Provide administrative support to Managing Director using the highest level of confidentiality, timeliness, and attention to detail.
- Proactively manage and maintain Managing Director’s calendar for efficient use of time.
- Coordinate and manage domestic and international business travel.
- Generate expense reports to ensure timely and accurate reimbursement.
- Ensure timely distribution of monthly reports.
- Organize, manage, and support department meetings, including off-site and interdepartmental meetings.
- Compile, distribute and monitor meeting actions as requested.
- Review and update department DOA as needed.
- Provide cross functional administrative support as needed. Liaise with other admins in other regions to ensure seamless delivery of services across the board.
- Verbally communicate a wide variety of information to multiple audiences.
Sales and Technical Service Team Support
- Plan and implement logistics for customer facing events (i.e., travel, hotel accommodations, conference rooms, catering, audio visual).
- Process business card requests.
- Order customer recognition gifts and office supplies as requested.
- Comply with company Document Retention Policy.
- Coordinate candidate interviews and onboarding of new hires.
- Maintain a regular open line of communication, typically via TEAMS chat, email, and video calls.
Required Skills and Experience
- Minimum 7 years business / corporate experience as well as 5+ years of administrative support.
- Demonstrated business acumen and strong organizational savvy to effectively prioritize and manage requests; provide the appropriate degree of flexibility and ensure follow-through on issues in a timely manner.
- Ability to quickly learn and manage a fast-paced environment with a positive attitude.
- International travel planning experience
- Event coordination experience
- Microsoft Office suite and Outlook experience
- Languages : fluent in English (spoken and written), additional languages (e.g., Spanish, German) are a plus
Hace menos de 1 hora
