DirecciónCome join PepsiCo as an Executive Admin Assistant! Here you will embark on an incredible career journey with a Fortune 50 company and join a world class team. This role involves supporting Corporate Affairs Leadership, including the Head of Global Communications. Day-to day-responsibilities include partnering with executive assistants, coordinating meeting/events, preparing meeting agendas, arranging travel, reconciling expenses and other key tasks that help the department run smoothly. This position is based out of our beautiful Headquarters in Purchase, NY.
Responsibilities- Provide support and assistance to the PepsiCo SVP and Head of Global Communications
- Manage logistics for on and off-site meetings (scheduling, catering, IT/AV liaison, conference room management, zoom)
- Open, screen, scan and distribute all related mail as appropriate
- Provide support to the Communications Leadership Team meetings and related preparation and management tasks including Zoom administration, catering, conference room management, device management, and other miscellaneous/ad hoc requests
- Support International, Domestic and Corporate Aviation travel planning, including itinerary creation
- Interact with all levels of the organization and broader global teams on calendar planning, special requests, and office support while visiting Purchase HQ
- Prepare documents, correspondence and share out with key stakeholders as necessary
- Help support meeting coordination and logistics with a global team spread across the world
- Other duties include handling information requests, receiving visitors, and other day-to-day office management responsibilities
- Accurate and timely reconciliation of monthly T&E and P-Card through Concur and invoice processing/submissions in SAP
- Engage and partner with the administrative team across the organization, including CEO Executive Assistant and other C suite executives assistants
- Provide support on special projects/ ad hoc needs
Compensation and Benefits :
- The expected compensation range for this position is between $55,700 - $83,550 based on a full-time schedule.
- Location, confirmed job-related skills and experience will be considered in setting actual starting salary.
- Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
- In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.
- Bachelor's degree or equivalent preferred
- 8+ years of Executive Administrative experience required
- Past experience supporting senior executives highly preferred
- Ability to function well in a team environment, display professional maturity and interact with all levels of management
- Ideal candidate should have strong communication and collaboration skills, including outstanding written communication and interpersonal skills
- Consistently demonstrates a “can do” attitude with “no job too small” mentality and an impeccable standard of excellence
- Ability to work with minimal supervision, set goals, create, and implement action plans, and monitor progress towards goals
- Work on confidential projects with an appropriate sense of urgency and discretion
- Detail-oriented and resourceful in completing projects; able to multi-task without loss of efficiency, including the ability to make clear and timely decisions
- Results-oriented with the capability to complete assignments in a timely manner, with the ability to pivot and react to changing priorities
- High level of proficiency in Microsoft Suite including Outlook, Word, Excel, and PowerPoint, with the ability to quickly learn various in-house software applications
- Ability to travel for meetings and work overtime if needed
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.
PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity
If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy.
Please view our Pay Transparency Statement
