Executive Assistant

Executive Assistant P&T 

(Permanent contract) 

(Based in Barcelona/Paris/Amsterdam)

Company Description

We’re Adevinta, a global leader in digital marketplaces that reaches hundreds of millions of people each month through our household name brands across 16 countries. We’re all about matchmaking, and our sites help people find whatever they’re looking for in their local communities – whether it’s a car, an apartment, a sofa or a new job. Every connection made or item found makes a difference by creating a world where people share more and waste less. As a global network of loved local brands, including Marktplaats in the Netherlands, Mobile.de in Germany and Leboncoin in France, our teams are there to make things better, safer and easier for the people who choose to visit and use our marketplaces every month.

We established our Global Headquarters in Barcelona when Adevinta was created in 2019. Here you’ll find most of our Central Functions teams, although we also have people based in our other main hubs in Paris, Amsterdam and Berlin as well as in our local offices across the globe. Our local brands are founded on the connections between people, and as an international group we create networks of talented Adevintans who work together towards a common purpose across geographies and disciplines.

What you’ll do

Working in close collaboration with the Chief Product and Technology Officer Executive Assistant, the other assistants, the Product & Technology Leadership team and their direct reports, you will be responsible for:

• Managing and prioritising highly complex schedules;

• Performing administrative tasks as support on documentation (spreadsheets, presentations etc.)

• Organising and planning meetings and conference calls (coordinate availability, invite attendees, compile agenda, gather pre-reads, etc.);

• Managing expenses and purchases for your leadership team;

• Organising and managing logistics for travels for the P&T Leadership team and their teams, when need it (booking tickets, hotels, taxis, etc.);

• In coordination with support teams, planning and organising internal events for leadership team (room/venue booking, catering, equipment, etc.)

• Supporting in the onboarding program for new hires (schedule onboarding sessions, taking care of distributing information, sending surveys) 

• Prepare smooth onboarding for contractors of leadership team members (create account, order laptop and phone, order office badge)

• Work on and improve processes, when needed it, to facilitate exchanges and collaboration with our administrative and support teams;

• Support assistants and leadership team in order to ensure the smooth execution of their missions;

• And a variety of other tasks not listed here… 

Who you are

• English proficiency;

• Proficient with Google Workspace and/or Microsoft Office;

• Previous experience as Executive Assistant, event planning and logistics;

• Interest in new technologies, digital, start-ups, ecology, collaborative economy;

• Organised, rigorous and synthetic mind; ability to prioritise;

• Proactive and initiative minded, availability of various skills;

• Flexible and available, with an ability to adapt to the tasks assigned in a fast-paced and constantly changing environment.

• Autonomous but team player

• Discreet, conscientious, friendly

What you’ll get from us

•  Competitive compensation package

•  Opportunity to shape the way we work. Your feedback and opinions are valued at all levels of the organisation

• Benefits including stock purchase plan and annual bonus plans

• Flexibility to work when and how you want - flexible hours, autonomy to set your own agenda, choice of phone and computer

• Smart Working Policy - work remotely some of the time, balanced with time in the office together with your team.

• ‘Work from anywhere’ weeks - up to four weeks working from anywhere, as long as you have an internet connection!

• Career development, including language classes and Adevinta Academies: specialised content built by our experts on Machine Learning, Agile, Leadership and more.

• 26 days of holidays

• Commuter allowance

• Subsidised gym membership + monthly massage 

• Life insurance, retirement plan and generous family leave  

Additional Information

Adevinta is an equal opportunity employer and we value diversity. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status or disability status. 

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