DirecciónFrom the Business Support division of LHH we are looking for a Executive Assistant for a Company located in Sant Vicenç dels Horts.
What will you do?I. Administration : - Overall office organization according to requests of the Managing Director / a- Back office tasks / administrative and organizational support for staff- Organization and management of office supplies for the staff- Organization and management of service suppliers to the office (IT, rental cars, electricity etc.
including checking of bills- Planning and organization for business trips of staff incl. flights / hotels / cars and / or customer visits- Organizational assistance for MD (travel expense reports, appointment schedule etc.
Human Resources Matters (e.g. vacation, time recording, weekly reports)- Overall correspondence for the office and MD (clients, service partners, public authorities etc.
in Spanish, English and German- Translations from and to Spanish, English and German incl. data sheets- Interface to external accountant service partner regarding organizational questions- Administrative handling of pool cars (invoices, insurances etc.
II.Customer Center : - The independent order processing of all incoming orders for certain regions including deadline monitoring, coordination with the material planning department and production, to ensure flawless dispatch routes to the customer in cooperation with the shipping department- Customer-oriented clarification of any disruptions in the order processing, in particular with regard to any changes in dates or queries with regard to dates, customer complaints, return deliveries and transport damages- Control and ensure incoming payments in cooperation with the Sales Representatives and the Project CoordinatorsIII.
Knowledge / skills required- Good German, English and Spanish skills- Good business knowledge with organizational talent and technical understanding- More than 2 yearswork experience in customer service- Command of SAP system, MS office and other software programs Salary : 42K
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