Executive Assistant P&T

What you’ll do:

Working in close collaboration with the Chief Product and Technology Officer Executive Assistant, the other assistants, the Product & Technology Leadership team and their direct reports, you will be responsible for:

• Managing and prioritising highly complex schedules;

• Performing administrative tasks as support on documentation (spreadsheets, presentations etc.)

• Organising and planning meetings and conference calls (coordinate availability, invite attendees, compile agenda, gather pre-reads, etc.);

• Managing expenses and purchases for your leadership team;

• Organising and managing logistics for travels for the P&T Leadership team and their teams, when need it (booking tickets, hotels, taxis, etc.);

• In coordination with support teams, planning and organising internal events for leadership team (room/venue booking, catering, equipment, etc.)

• Supporting in the onboarding program for new hires (schedule onboarding sessions, taking care of distributing information, sending surveys) 

• Prepare smooth onboarding for contractors of leadership team members (create account, order laptop and phone, order office badge)

• Work on and improve processes, when needed it, to facilitate exchanges and collaboration with our administrative and support teams;

• Support assistants and leadership team in order to ensure the smooth execution of their missions;

• And a variety of other tasks not listed here… 

Who you are:

• English proficiency;

• Proficient with Google Workspace and/or Microsoft Office;

• Previous experience as Executive Assistant, event planning and logistics;

• Interest in new technologies, digital, start-ups, ecology, collaborative economy;

• Organised, rigorous and synthetic mind; ability to prioritise;

• Proactive and initiative minded, availability of various skills;

• Flexible and available, with an ability to adapt to the tasks assigned in a fast-paced and constantly changing environment.

• Autonomous but team player

• Discreet, conscientious, friendly

What you’ll get from us:

• Competitive compensation package

• Opportunity to shape the way we work. Your feedback and opinions are valued at all levels of the organisation

• Benefits including stock purchase plan and annual bonus plans

• Flexibility to work when and how you want - flexible hours, autonomy to set your own agenda, choice of phone and computer

• Smart Working Policy - work remotely some of the time, balanced with time in the office together with your team.

• ‘Work from anywhere’ weeks - up to four weeks working from anywhere, as long as you have an internet connection!

• Career development, including language classes and Adevinta Academies: specialised content built by our experts on Machine Learning, Agile, Leadership and more.

• 26 days of holidays

• Commuter allowance

• Subsidised gym membership + monthly massage 

• Life insurance, retirement plan and generous family leave